SAP BLOG Configuration Steps for Adding a New Company Code(4 of 4)

This is the final blog in a series of four discussing and listing transactions one must complete when adding a new company code to the system. Here is a list of the topics covered by the four documents:

1. Enterprise Structure – Part 1
2. FI Configuration – Part 2
3. SD Configuration – Part 3
4. Logistics – General – Part 3
5. AR & AP – Part 4
6. Materials Management – Part 3

In this blog I will complete the discussion by listing AP & AR items that need to be configured. I will also end with a brief discussion about some key pieces of master data that need to be created and maintained to complete the set up.

AP & AR Configuration

• OB70 – Define Cash Discount Base for Incoming Invoices
  • Indicator with the effect that the sales tax is not contained in the base amount for discount calculation.
• OBA3 – Define Tolerances Vendor/Customer In this area you can set up different tolerance groups that can be assigned to specific Vendors or Customers.
• OBA4 – Define Tolerance Groups for Employees.
  • This transaction allows you to create specific groups that establishes different levels of journal entry tolerances and payment differences postings.
• FBZP – Set up payment programs.
  • Via this transaction one can begin by creating a House Bank and House Bank Accounts where payments flow.
  • Payment Methods are set up based on Country, Company Code and Bank Account which allows for automatic posting of payment runs.

Again these are some basic configurations items that when completed properly allow for basic standard operations within SAP for a new company code. At this point I would like to discuss some key pieces of master data that need to be created for operation.

Various Master Data Components

Once you have the configuration complete and transported into QAS and PRD environments you then need to create master data for your new company code. I have divided key master data components into two section, FI and then CO. These need to be done separately in the repsective QAS and PRD clients.

1. FI Master Data
   • OBH1 – When creating a new additional company code this task makes it very easy to copy FI Document Number ranges from an existing company code to the new company code.
   • FBN1 – This allows you to review the number ranges just created by OBH1 and validate they were all copied to the new company code.
   • FS15 – This is another easy tool for copying the COA from one existing company code to the new company code.
   • OB52 – Open/Close FI Posting Period
   • CKMSTAR – If you’ve decided to use the Material Ledger it is critical at start up that you activate Material Ledger with this transaction.
2. CO Master Data
   • KE51 – Create new Profit Centers that may be unique to the new Company Code.
   • KE56 – Assign and activate all relevant Profit Centers for the new Company Code
   • KCH2 – Create new Profit Center Groups that may be required.
   • KSH1/KSH2 – Create or change Cost Center Groups
   • KS01 – Create new Cost Centers for the new Company Code
   • KANK – Confirm that Controlling Area document number ranges are set up. This becomse a critical step if you’ve created a new Controlling Area along with the new Company Code.

This concludes the set up of for a new company code. After reading all four of these blogs you will now have a basic understanding of the steps and key transactions required to set up a new company code in SAP.

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