SAP BLOG Configuration Steps for Adding a New Company Code(Part 2)

In part one I discussed and listed the tasks required in the Enterprise Structure section when you are building a new company code in SAP. In this blog I will list and discuss what needs to be configured in the FI Module. As you recall there are six sections being covered by this topic.

1. Enterprise Structure – Covered in Part 1
2. FI Configuration
3. SD Configuration
4. Logistics – General
5. AR & AP
6. Materials Management

Now I’m going to proceed with a listing of configuration required in the FI Module.

Financial Module

• OBC4 – Define Field Status Variants(normally already exist if this is an existing operation and just adding a new company code)
• OBC5 – Assign Company Code to Field Status Vanriant
• OB37 – Assign Company Code to Fiscal Year Variant
• OBBO – Define Variants for Open Posting Periods
• OBBP – Assign Open Period Varaints to Company Code
• OB52 – Open and Close Posting Periods(Normally Done Monthly)
• FINSC_Ledger(OB22 for ECC) Local Currency should be Currency Type 10 while it is advisable to make Controlling Area Currency 30-Group Currency. In this configuration if you set up Controlling Area Currency as Currency Type 20 then you will only have posts in Group Currency when it is a Cost Element which means Balance Sheet items will not have a Group Currency posting. When you use Currency Type 30 you then have balance sheet and P&L postings in Group Currency.
• SM30 – Table V_001_COS – If your organization is using Cost of Sales Accounting its critical to make sure it’s turned on here.
• OBYA – Define intercompany Clearing Accounts
• OKKP – Assign Company Code to Controlling Area. This is interchangable with OX19 in the Enterprise Structure section. Within this t-code you also need to Activate Components and control indicators.
• OBR3 – Set Company Code to Productive – this is impoirtant if you have this turned on if the Company Code is actively being used. This protects customization and data from being deleted by mistake by having this trigger set.
• OB64 – Define Maximum Exchange Rate Difference – This is normally set at 10%. This prevents large exchange rate difference errors from being post.
• OB63 – Default Fiscal Year, this is really only required for countries that require Fiscal Year Document Number Ranges.
• OB28 – Validation in Accounting Documents – When adding a new company code you need to confirm that any rerquired validations that were set up in other company codes have been copied to the new company code when required.
• OBBZ – Activate Substitution for Cost of Sales – this is important that the SAP substition 01-UKV is activated for each Company Code when Cost of Sales has been activated. This makes sure the right Funtional Area is assigned to the respective Cost Center Categories
• OB62 – Assign Company Code to the correct Chart of Accounts.
• OBBS – Define Exchange Rate Ratios. If you have foreign currencies transaction its critical to have the relationship between local currency and any foreign currency being used set up in this table.
• SM30 – V_FAGL_T881 Set the Leading Ledger. This normally defaults to 0L
• SM30 – V_FAGL_T882G when you are using parallel ledgers you need to activate the other ledgers being used. Most of the time this comes into play when you have company codes in a foreign country and non-leading ledgers are required for statutory accounting requirements specific to the other country.
• SPRO — FA –> FA Global Settings –> Ledgers –> Ledger –> Assign Scenarios and Customer Fields to Ledger
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  • This is necessary because it sets up what fields are updated in the Alternative Ledger. These are standard scenarios.
  • Under Customer Fields you can also enter specific fields you want updated that may be specific to your organization and you can identify version specific updates as well. These two are normally blank.
• SPRO — FA –> FA Global Settings –> Ledgers –> Parallel Accounting –> Define and Assign Accounting Principles.
• OBYZ – Define Tax Procedures — This item can be it’s own separate blog.
• OBBG – Assign Tax Procedure to a Country
• FTXP – Define the tax codes to be used for sales and purchases.
• OB40 – Assign GL Accounts for Automatic Tax Postings
• OBCL – Sets non-taxable code as default for tax codes when posting invoices. Assigned by company code designation.

Many of these items require more details and discussions within your organization. My goal here is to capture the basic standard items that need configured when creating a new company code. In my next addtion I will cover SD, MM, and Logistics – General.

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